The Basics of Organizing Files

The files keeps on coming and you cannot seem to control or put a halt to it. This is understandable, especially if you are managing a business. Organizing a file is also helpful for students. It is important that you organize your papers so when you need it, you will know where to look. You will not waste time looking for it. Organizing files can be very difficult and challenging but if you know simple steps, you can make everything orderly. Just think that managing will be beneficial to you and the people around you. So, how can you organize your files?

file cabinet detail

Regardless of the nature of your work, there is a general way of organizing files in a file server. Do not think about how difficult it could be. Here are some steps that you can follow:

1. Gather all files. If you have the time to organize your files, you should first gather all the files. Do not be discouraged when you see bulk of papers because that is just part of it. You will surely get through it if you are willing. Gather soft and hard copies of your files.

2. Sort it out. After gathering all your files, it is time to sort everything out. You should identify categories. For example, you should separate notices, bills, memorandums, letters, etc. Sorting out is easy if you identified the categories or types.

files-2

Label files. For hardcopies, things are easier to sort out. The next thing that you should do is label your files. Even in online dyna server from Singapore this is a good practice. You have identified the categories and start from there. You can purchase readymade labelling materials and items from bookstores. But if you are willing to go through the troubles of customizing your labels, you should do it. You need coloured papers, coloured pens, scissors, glue, etc. Good luck on your art project!

 3. Determine where the files are going. If you have lots of papers, you should obtain filing cabinets. Make sure that your filing cabinets have many dividers. For your electronic files, consider storing them in a file server. If you are not familiar about Singapore file server, it is time that you get to know it. File server is commonly used in schools and offices. File server is the efficient way of sharing or storing of computer files.

files-3

If you find it hard to organize things, you should ask help from friends. If you do not want to ask help from friends, you should allot time for this activity. This is not easy so you will need a lot of time to keep things in order.

You can get other ideas online if the things mentioned above are not helpful. It is important here in Singapore and the whole world that everyone keep track of documents and files. Keeping everything in order should be promoted. Every company here in Singapore has the responsibility to teach their employees of organizing documents.

Every school has the duty to teach students to organize school files and documents. Even in the house, parents should practice organization. You see, organizing files are beneficial for all. It would be greatly appreciated here in Singapore and the world if all people know how to take care of their documents.

05 Dec 2013

Coping With Bullying

Bullying is not new. There are many reported cases of bullying here in Singapore and around the world. In fact, there were unfortunate events when a child or a person bullied committed suicide because they can no longer contain their feelings. With this, it is very important that you know what your kids are going through before it is too late.

Bullying can influence your child’s overall growth and development. Bullying is not only for the young because teenagers and even professionals feel bullied at certain point in time. It is crucial that bullying should be tackled at an early stage so it will not go on. Here are some advices that you can give your kids when they are bullied:

bullying-1

  • Do not fight back. Bullied kids tend to fight back but fighting back will only increase the tension. Tell your kids not to fight back because it is the right thing to do.
  • Do not use verbal or written insults. There are bullied kids that use verbal or written insults since they cannot get back on the bullies physically. That is not a good thing. It will only lead to further aggression.
  • Avoid cyber bullying. If your child is experiencing cyber bullying, that is receiving text messages and posting comments, you should tell him/her that it is best to block the messages or not read them at all.
  • Tell your children you are there for them. You may not have a concrete solution for the problem but if you tell your kids that you are always there, that is more than enough.

bullying-2

Bullying should be stopped but of course, you should accept that completely wiping it is not possible. There will always be bullies no matter how hard you pray but you can teach your children to be strong when they face it. It will be hard on the part of your kids. It is important that they know you are always there for them.

27 Nov 2013

Behaving Right at Public Transport

Even if you are in a public transport, it is imperative that you behave right. A video of someone spitting and misbehaving at Woodlands bus interchange last October has gone viral on Facebook. The video shows a man spitting at a woman and getting aggressive. The security staff successfully subdued the man. As for the SMRT management, they reminded the passengers to be polite and that wrong actions will not be tolerated.

behave-1

There is no book discussing the right behaviour when you are in a public transport. But we all know the value of respect. Respect will keep public transport peaceful and a pleasant experience for everyone. Here are some things that you need to remember when riding a public transport:

  • Do not be too loud. Some people treasure silence. No matter how loud you are, it is imperative that you keep your tone low. If you are talking with someone, as much as possible lower your voices so you will not disturb others especially those who are sleeping.
  • Do not complain when the bus stops. It is understandable if you are in a hurry but what is not understandable is you complain every time the bus stops or every time there are elders slowly moving towards the door. If you do not like that, perhaps it is better if you grab a taxi.
  • Offer your seats to the elderly or pregnant women. The basic etiquette is to offer your seats to the elderly or pregnant women. This is not only for men. If you are a woman and you see elders or pregnant women, it would not do you harm if you offer your seats.
  • Do not invite trouble. Do not get too aggressive and invite trouble. Things are better if you talk with your mouth not with your fist. If you have something to say, say it and avoid getting into troubles. If you repeatedly get into trouble, you will be surprised you are in Facebook or the national television.

These are just simple things that other people ignore sometimes. Remember that all people want to reach their destination in one piece. If you have problems with the system, you should go to the right person.

25 Nov 2013

Practicing Safe Diving

Whether you are diving as a professional or for fun, you should always practice safe diving. Scuba attracts many people because it is the only time where one can experience the life of the sea. People often go scuba diving because they do not want to forget the magnificence of the sea. Before diving, you should be aware of its risks. You can start by asking your doctor if you are medically cleared to do that.

If you are cleared to dive, there are safety practices that you need to know. No matter what happens, you should stick to these practices because it can mean life or death when you are down there. What are the safety practices? Here’s a list:

safe-driving

Participate in briefing

Before the dive, everyone is required to participate in briefing. Even if you are a professional, you should still attend especially if you do not know about the area. The dive plan will be discussed here. You will know the hazards, what you will encounter and what to do in case you get lost or separated from your partner. You will also be presented with hand signals; it is crucial that you understand and familiarize signals.

Be mindful of your equipments

The golden rule of scuba diving is always check your equipments. If you do not know a thing about it, you should ask questions but usually the equipments and how to use it are presented during briefing so you should listen carefully and seriously. You should never forget to check your tank, air, regulator and the BCD.

safe-driving-2

Buddy check

Down there, you have no one but your buddy. You are responsible for him/her and he/she is to you. When checking your equipments, make sure that your buddy does it in front of you. When you are down there, always stick together and never stray away from the group or your partner. This is where hand signals come in. When you communicate, make sure that you use the proper signal to avoid confusion or misinterpretation.

10 Oct 2013

Chinese New Year Celebrations in Singapore

Singaporeans and people around the world always anticipate Chinese New Year. Chinese New Year is famed for its life and vibrancy. There are many key events during Chinese New Year. You should visit Chinatown and witness how it comes to life during the New Year. Immerse yourself with the celebratory atmosphere. What takes place during Chinese New Year?

chinese-nw-1

Street Light-up

Be amazed with the dazzling display of lights, decorations and spectacular arches themed to welcome the year. You should look out for interactive displays. There is an endless photo opportunities as you walk through Chinatown too.

Official Light up and Opening Ceremony

The official light up and opening ceremony is the right way to kick off the celebrations. This is a must see event for both locals and tourists. You will see cultural performances, lion dances, firecrackers and pyrotechnics display.

Festive Street Stalls

You can wander around the festive street stalls. There are over five hundred stalls that promise to enthral visitors with a stunning selection of festive goodies like waxed duck, barbequed sweet meats, cookies, fresh flowers and other things.

chinese-nw-2

Nightly Stage Shows

If it is not enough, you can witness festive entertainment. You should head down to Kreta Ayer Square for the night stage shows. You will be charmed with local and international cultural performances. The stage shows are near the Buddha Tooth Relic and the Trishaw Park.

Countdown

Another highlight is the countdown. You can jumpstart the beginning of the Chinese New Year in the countdown party. Local celebrities are invited to amuse you with their songs and dances. What makes the evening more exciting is the display of the fireworks.

07 Oct 2013

The Benefits of Using Accounting Software

Accounting software is a big help to the daily business operations of Singapore-based companies. Every day, a lot of invoices are being prepared and sent to clients, and computerized accounting system makes it possible for a tedious user business accounting task like this to be done with ease. The attractiveness of accounting software as an indispensable tool in producing invoices has increased as it has become easy to use even for those without accounting background and as prices of the available packages in the market plummet.

accounting

Swiftness

One major advantage brought by computerized Singapore accounting is the speed in making invoices. The entire accounting process is made faster and more efficient. Compared to manual accounting that makes use of paper and pen, you can now produce printouts of invoices, which are far more professional-looking. Aside from that, you can even send invoices through e-mail, which is a green alternative as it does not require paper and ink for printing. Speed is very important in business. The quicker you can send user business accounting software Singapore invoices to your clients, the quicker you are likely to get paid. Billing and invoicing packages significantly help in making the process of preparing and recording invoices automatic and seamless.

Fewer Errors

When you make invoices by “the paper and pen” method, there is a greater chance of committing mistakes. Confusion is common with the traditional method of Singapore accounting, and as a result, you might commit errors in calculating totals and doing other computations. But when you have accounting software to make invoices, you minimize your chances of committing errors. Billing and invoicing software also has a feature wherein you can include a tax percentage, if appropriate, and let the system take charge of all calculations. Software for invoices is very useful, especially when you have comprehensive invoices where items are billed at different rates. Confusion is eliminated, and so errors are kept at a minimal level.

Reporting of Accounts

For a business in Singapore to run well, it requires reliable and on-time information. Accounting software for billing and invoicing can help a company, both big and small, in acquiring such data. Another benefit business owners can get from using automated user business accounting invoice system is the ability to run account reports that can be very helpful in determining who among their clients have already settled their accounts and who still have outstanding balance. Reports are very important as they reveal who owes you, how much is owed, and for how long. With a Singapore computerized invoice system, you can monitor your finances and contact your clients who are late-payers.  This can drastically minimize financial losses on your part.

accounts

Organization of Data

Losing and forgetting about invoices typically happens, particularly when prepared manually. First, bills and invoices can get lost in the mail. They can also be filed wrongly. However, with the use of user business accounting software package for bills and invoices, you no longer have to worry about losing these important papers. All of them can be organized in one place for you to review, reprint, and resend if there happens to be need. You can simply look into the system for Singapore invoices based on invoice numbers, names, or amounts. The entire process of searching is fast and easy as the software automatically organizes data as it is inputted.

03 Sep 2013

Dog: A Man’s Best Guide

Blindness is difficult. If you have this disability, you need to accept it and make the most if your life. It is not easy but with the help of people around, you will surely get by. For Mr. Alvin Ng, his life is easier with the help of his dog. Mr. Ng walks around Singapore with his dog Seretta, a two year old Labrador. Seretta is very special because she is trained by a professional guide dog instructor from Australia. The dog is trained based on Mr. Ng’s environment and physical type.With Seretta, Mr. Ng efficiently navigates around Singapore.

dog

Aside from guiding you, a dog is a blessing. Having dogs entail benefits. Benefits include:

Physical

Dogs can lessen stress and it can effectively decrease blood pressure. Aside from those, dog ownership is found to lower cholesterol and it can predict seizure attacks. More importantly, it can keep you healthy. Dogs need exercise and so do you. You should bring your dogs outside for exercise and you too can reap the benefits.

Emotional

Dog owners feel positive things when they are around their dogs. Dogs ease anxiety plus they can help you relax and feel safe. Dogs can also lift your mood and when you feel lonely or isolated, they seem to understand. To make it shorter, dogs bring happiness to their master. Their loyalty is unbeatable; they will never leave you no matter what happens.

Social

When you have dogs, there is a tendency that many people will approach you and talk to you. You will notice this if example you are in the park with your dog, there will always be someone who will approach you. It can promote interaction.

25 Jul 2013